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Committees, Boards & Commissions

Visit the Mayor and Councillor information on the Organization Chart Page to see the boards, committees, and commissions each of them represent.

Acadia Foundation

Function and Duties:

The Foundation is the managing body, governed by Provincial legislation, to manage the senior lodges within the Town of Oyen.
The Foundation is legislated by the Province of Alberta and they mandate who is represented on the Board

Term of Office:

Member of Council - a one year term.

Members and Staff:

One Town Council members and a representative from each of the following Municipalities:

  1. Special Areas
  2. Town of Hanna
  3. Town of Oyen
  4. Village of Consort
  5. Village of Empress
  6. Village of Veteran
  7. Village of Youngstown
  8. MD of Acadia      
  9. Staff: Sandy Kelts  (403) 577-7940  
  10. Chief Administrative Officer

Meeting Times:

Third Tuesday of every month.

Contact Information: CAO Acadia Foundation (403)577-7940

 Function and Duties:

  1. To advise and assist the Town of Oyen on matters pertaining to the Oyen Municipal Airport. 
  2. To provide a forum for receiving input and advice from aviation stakeholder groups and the community with respect to the Airport Master Plan, strategic initiatives and operational improvements. 
  3. Provide a forum for dialogue, communication and education.

 Visit the Airport Page for more information and to view Bylaw 892-22.

Term of Office:

Members of Council - a one year term.
Citizens-at-Large – one year term

 Members and Staff:

  1. One Member of Council 
  2. Staff include: CAO or designate
  3. Members: Appointed by Council 

 Meeting Times:

Meetings are held at the Town Office or the Airport, at least 4 times per year.

Contact: CAO Town of Oyen (403)664-3511

Established in 1970

 Function and Duties:

Operate and manage the Medical Dental Clinic located in Oyen.
Operate and manage rental housing for medical personnel.
Represent the parties on a Committee responsible for recruitment of Doctors, Dentists and other Medical Personnel when required.
Lobby and advocate for the delivery of health care services on behalf of the region.

 Term of Office:

Members of Council - a one year term.

 Members and Staff:

  1. One Member of Council 
  2. Staff include:
  3. Shelly Spicer
  4. Members:
  5. MD of Acadia, Town of Oyen, Special Areas, Village of Empress

 Meeting Times:

Meetings are monthly in the Dental Clinic Board room at 7:00 p.m.
Meetings generally last between 1 and 2 hours.

Function and Duties:
Advising community of the availability of: Multi-material recycling depot accepting cardboard, newsprint, magazines, office paper, mixed paper, electronics, paint, HDPE, tin and glass. Provide assistance in setting up school, office and home recycling activities.

Term of Office:
Members of Council - a one year term.

 

Members and Staff:

  1. One Town Council member

 Meeting Times:
Meetings are held quarterly starting at 2:00 p.m. and normally last approximately 1-11/2 hours. Meeting location rotates between communities.  Contact person is Manfred Schroeder at 403-664-0957.

Established in 1986.

 Function and Duties:

BCWMC is comprised of 8 member municipalities, each with a representative on the BCWMC. BCWMC provides waste management services to the Special Areas region and was established under Part 15.1 of the Municipal Government Act.

Operations and capital expenditures are funded through annual requisitions to member municipalities.

  Term of Office:

  • Members of Council - a one year term.

  Members and Staff:

One Council member from each of the member municipalities:

  • Special Areas Board
  • Town of Hanna
  • Town of Oyen
  • Village of Consort
  • Village of Empress
  • Village of Veteran
  • Village of Youngstown
  • M.D. of Acadia No. 34
  • Staff: Sean Olmstead, Director of Operations (BCWMC) (403) 779-3890

 Meeting Times:

Meetings are held quarterly - March, June, September, December 7:00 p.m. at the Special Areas Youngstown Board room. Meeting normally run 1 1/2-2 hours long.

 

 

https://specialareas.ab.ca/wp-content/uploads/2015/02/5-1-16-Waste-handout-RMW- options.pdf 

Function and Duties:

The duties and responsibilities of the By-Law Enforcement Committee are as follows:

  • To hear appeals from any decision of the By-Law Enforcement Officer;
  • To investigate any reports of a breach of duties committed by the By-Law Enforcement Officer while carrying out his/her role as peace officer;
  • Where it is alleged that a By-Law Enforcement Officer, in carrying out his/her duties as a peace officer has committed a breach of duties, the committee shall hold a hearing to determine if the By- law Enforcement Officer has committed a disciplinary default, as defined by this By-Law, while carrying out his/her duties.

 Term of Office:

  • Members of Council - a one year term.

 Members and Staff:

  • Three Council members.
  • Staff: None

 Meeting Times:

  • Meetings only as required

Function and Duties:

  • Identify opportunities for the enhancement of the Cemetery;
  • Develop and maintain an (indicative) annual restoration plan for grave repairs;
  • Develop a work program that lists all work tasks performed at the Cemetery grounds and the capabilities/requirements required to perform said tasks;
  • Liaise and engage with members of the public who have an interest in refurbishing their family grave;
  • Assist in the restoration, preservation and maintenance of the Cemetery grounds in a well planned and respectful manner;
  • To coordinate groups of volunteers to provide cemetery maintenance

              Visit the cemetery page for more information.

 Term of Office:

  • Members of Council - a one year term
  • Public members at large for a 3 year term.

Members and Staff:

  • Two Council members.
  • Staff: Debbie Kovitch

Meeting Times:

  • Quarterly Meetings
  • Cemetery Work Bees 1-2 times/year




Established in 2014

 Function and Duties:

  • Act in an advisory capacity to the Town in order to ensure community involvement in the development of policy and provision of services that focus on tourism and economic development within the Town. The Committee will also develop and maintain a community based tourism and economic development support network.
  • Endeavor to advise and contribute to the development of tourism and economic development work plans and strategies.
  • Assist in promotional activities to attract industry and commerce to the Town and shall refer all enquiries, applications, proposals regarding potential industries and commerce to the Chief Administrative Officer for appropriate action, and when necessary make recommendations to Council thereon.
  • Identify issues that may impede tourism and economic development and provide advice and recommendations to Council on strategies to mitigate these factors giving consideration to social and environmental considerations in the local, region, and global context.
  • Advise and make recommendations to Council regarding policy issues and practices related to doing business in the municipality that can enhance tourism and economic development in the Town.
  • Respond to requests from Council and the Chief Administrative Officer and provide advice on matters which influence the tourism and economic development climate within the Town.

 Term of Office

  • Members of Council - a one year term.
  • At large members - 3 year term

 Members and Staff:

  • Three Council members
  • Up to Seven Members at large
  • Staff: CAO

 Meeting Times:

  • Once per month Council Chambers

Function and Duties:

  • To review the Emergency Plan with the Emergency Committee and recommend adoption to Council annually.
  • Ensure the Emergency Management Committee is meeting all requirements of the Emergency Act.

 Term of Office:

  • Members of Council - a one year term

 Members and Staff:

  • All Council members.
  • Staff: Debbie Ross

 Meeting Times:

  • Meet annually with Emergency Management Committee in Council Chambers
  • Normally would take 2-3 hours to review

Established in 1988

 Function and Duties:

  • HKRWC is a municipal corporation incorporated under the Municipal Government Act. It received Ministerial approval in 1988.

 Members and shareholders of the corporation include: 

  • Town of Oyen
  • Special Areas Town of Hanna
  • Village of Youngstown Village of Delia
  • MD of Acadia County of Starland

 Term of Office:

  • Council appoints members for a one-year term.

 Members and Staff:

Staff:

  • No Town Staff are required to attend these meetings

 Meeting Times:

  • Meeting location in Youngstown in the Special Areas Boardroom, third Tuesday of Every month at 7:00pm.

 Function and Duties:

  • To consider and decide all appeals concerning Subdivision and Development Applications which have been properly lodged in accordance with the Municipal Government Act.
  • The Intermunicipal Subdivision and Development Appeal Board is a quasi-judicial board established under the Alberta Municipal Government Act and Town of Oyen Bylaw 867-20, Intermunicipal Subdivision and Development Appeal Board Bylaw. The Intermunicipal Subdivision and Development Appeal Board is an impartial tribunal that makes decisions regarding property subdivision and development complaints.

 Term of Office:

  • Members of Council - three year term.
  • Citizens-At-Large are appointed for three year terms and may serve consecutive terms

 Members and Staff:

  • Each member municipality is responsible to appoint one member who has completed their training. (Preferably no Council members).
  • Staff:
    • One Clerk who has received their training
    • PRMS

 Meeting Times:

  • The Subdivision Development Appeal Board meets in Council Chambers at the Town Office when required for an appeal.

                    Members and Clerks must take the training every three years

Function and Duties:

  • The Assessment Review Board is a required board outlined in the MGA and is established by Bylaw. This quasi-judicial Board is appointed by Council under the provision of the Municipal Government Act to hear and decide on appeals against the assessments of any land, improvements, or local improvements. Legislative changes in 2009 took place whereby all appointed members and clerks must attend required training approved by the Minister of Municipal Affairs. The Town is participating in a joint board with neighbouring municipalities of MD of Acadia, Empress, Oyen, and Youngstown.

 Term of Office:

  • Members are appointed to a “Regional Pool” for three (3) year terms

 Members and Staff:

  • A minimum of one Member of Council or at large person appointed from each member municipality
  • Staff include: Benchmark Assessment Inc. and Tax Clerk.

 Meeting Times

The Regional Assessment Review Board meets when required to deal with any assessment appeals.

  • Meeting date and times will be coordinated by Palliser Regional Municipal Services and Tax Clerk and are held in the community with the appeal.
  • Members appointed must complete training every three years.

Established in 1981


 Function and Duties:

  • Established in March 1981 under the Libraries Act of Alberta, Marigold Library System is a not-for-profit municipal collaborative that provides affordable, state of the art public library services and support.
  • Marigold is not a public library, nor does it overlap services with public libraries. Local libraries provide the place building), service (staff) and community connection. Marigold provides the “product” (e.g., materials, IT infrastructure, consultation and behind the scenes support), and it supports a province‐wide network of sharing print, AV and electronic resources, as well as mail service.
  • The Board is responsible to advise in the operation and administration of the Marigold Library system.
  • Made up of 45 Municipalities.

 Term of Office:

  • Members of Council - a one-year term.

 Members and Staff:

  • One Town Council member; and,
    • Staff - Librarian

 Meeting Times:

  • The Board meets 4 times/year for a 3 hour long meeting at the Marigold Library System office located at B 1000 Pine Street Strathmore AB T1P 1C1. 

Contact person is Michele Toombs at 1 885 934 5334 or 403 934 5334

Function and Duties:

  • Meridian promotes entrepreneurship, job creation and economic growth in communities of West Central Saskatchewan and East Central Alberta, and is part of the Community Futures program.

Term of Office:

  • Member of Council - one year term.

Members and Staff:

  • Meridian Community Futures is formed by shareholders and has one director. Shareholders include representatives from the following:

Meeting Times:

  • Investment review meetings are held occasionally at random times whereas normal meetings are held quarterly and are 1-2 hours in length. Previously meetings had been held on zoom, although moving forward they will take place in the Kindersley Office.

Function and Duties:

  • The municipal Planning Commission considers applications for development permits within the Town of Oyen that fit the Land Use Bylaw discretionary uses, and makes decision after giving due regard to the purpose, intent, scope, and resolution outlined in the Land Use Bylaw adopted by Council. They also revive and advise Council on other matters such as subdivision applications and statutory plans.

Term of Office:

  • Members of Council- a one year term.

Members and Staff:

  • Three council members
  • Staff : Debbie Ross Development Officer

Meeting Times:

  • The Municipal Planning Commission meets as required at the Town Office

Established in 1992

Function and Duties:

  • Operations of the Golf Club

 Term of Office:

  • Members of Council - a one year term.
  • Citizens-At-Large are appointed for a three-year term, than must step down for a year before running again.

 Members and Staff:

  • One Council members.
  • Staff: None

 Meeting Times:

  • The Golf Club Board is required to meet once per month between March and November and then a General Annual meeting prior to January 31 of each year. Meetings are held at the golf course clubhouse and begin at 7 pm. 

 Function and Duties:

  • To manage the water line from Oyen to Highway 9
  • Oyen Cemetery has a tap off of this line.

 Term of Office:

  • Members of Council - a one year term.

 Members and Staff:

  • One Council member.
  • Staff: None

 Meeting Times:

        ▪  Meets as required by the Town of Oyen

Function and Duties:

  • To advise in the planning and evaluation for family support on a regional basis.

 Term of Office:

  • Members of Council - a one year term.
  •  Citizen-At-Large appointed to the Board may serve two-year terms at a time, when the two year term is finished the decision to continue lies on the Citizen-At-Large that was appointed.

 Members and Staff:

  • Members are appointed by the funding Municipalities, being Oyen, MD of Acadia and Special Areas.
  • Director is: Maryann Burns

 Meeting Times:

  •  The Oyen FCSS Board meets the last Monday of each month from 6-8pm in the FCSS Center.
  • Please contact the Director, Mary Ann Burns at 403-664-2255 for further information.

Function and Duties:

  • To advise in the operation and administration of the Oyen Public Library.

Term of Office:

  • Members of Council - a one year term.
  • Citizens-At-Large appointed to the Board may serve a maximum of three consecutive two-year terms.

Members and Staff:

  • Minimum of five public members appointed by Town Council
  • One Town Council member

Meeting Times:

  • The Library Board meets monthly every last Monday at 7pm in the library.

 Function and Duties:

 Palliser Regional Municipal Services Company Ltd. was formed April 1st, 1995 through a collection of enacting bylaws by member municipalities. When the Province of Alberta disbanded Regional Planning Commissions, Palliser Regional Municipal Services was created as a successor to the Palliser Regional Planning Commission. The constitution of Palliser Regional Municipal Services was formalized as a not-for-profit company status in 2008 with all member municipalities becoming formal shareholders of the Company. The Company Articles and Memorandum of Association replace the previous agreements and bylaws establishing the organization. PRMS is fully owned by the member/shareholder municipalities.

Services currently provided to member municipalities include:

  • Subdivision Services
  • Municipal Planning
  • Mapping and Database Services
  • Regional Safety Code Services
  • Regional Solutions

 Term of Office:

  • Members of Council - a one year term.

 Members and Staff:

  • A Council representative from each member municipality Staff: Devin Diano Executive Director

 Meeting Times:

  •  Location In Hanna Palliser Building every three months from 9am-1pm.

Established in 2001

Function and Duties:

  • PEP was incorporated as a not-for-profit corporation in 2001. The organization is funded through per capita contributions from its member municipalities, and the Provincial Government. Its goal is to improve and expand the economy of southeast Alberta. PEP works in partnership with a number of economic development agencies and organizations both in and outside of the region as well as provincial and federal government departments. PEP also has a Memorandum of Understanding (MOU) with Alberta Enterprise and Advanced Education to represent the interests of member municipalities in southeast Alberta in matters of economic development.

Term of Office:

  •  Each member municipality has 2 voting members – 1 elected official and 1 business member designated by Council for a one year term

Members and Staff:

The Partnership includes the following municipalities:

 

MD of Acadia No. 34

Town of Bassano

Town of Bow Island

Town of Oyen

Cypress County

Village of Duchess

Village of Empress

County of Forty Mile No. 8

Town of Hanna

City of Medicine Hat

County of Newell No. 4

Village of Consort

Town of Redcliff

Village of Rosemary

Special Area 2

Special Area 3

Special Area 4

Village of Tilley

Village of Youngstown

Village of Foremost

 

Meeting Times:

Meetings are held quarterly rotating amongst member municipalities. Contact person is Quentin Randal at 403-878-0999.

 

Functions and Duties:

The Personnel Committee advises Council on matters relating to personnel policies and practices, compensation and benefits, employee relations, staffing and organizational structure. The committee will also provide a forum for dialogue, communication, and education for the employees.

Term of Office:

Members of Council - a one year term.

Members and Staff:

Three Council Members

Staff: CAO

Meeting Times:

Minimum quarterly meetings (4 per year)

Time and frequency will depend on topics


 Function and Duties:

  • The Public Works Advisory Committee acts as an advisory body to Council and shall focus on initiatives, activities and special projects on matters pertaining to public works services and programs.
  • This committee is responsible for providing advice and recommendations to Council on policy, programs, projects and service delivery in relation to the Public Works Department as referred to it by Council on matters such as:
    • road management, traffic control, signage, sidewalks, maintenance programs and services, facilities and other services provided by the Public Works Department.

 Term of Office:

  • Members of Council - a one year term.

 Members and Staff:

  • Three Council member.
  • Staff: CAO & Public Works Foreman

 Meeting Times:

  • Minimum of 4 meetings per year
  • Time and length of meetings will be dependent on the topic.

Functions and Duties:

  • Red Deer River Municipal Users Group (RDRMUG) is an association of rural and urban municipalities. The Group Membership is composed of municipalities within the Red Deer River Basin and communities who receive water from the Red Deer River.
  • Our Group provides a unique and essential platform for members to work together towards shared goals. By involving only municipalities and representing elected officials the group is able to focus on long term sustainability.

Term of Office:

  • Members of Council - a one year term.

Members and Staff:

  • One Council member.
  • Staff: None

Meeting Times:

  • Badlands Community Facility, 80 Veterans Way, Drumheller.
  • January, March, May, September, and December.

Functions and Duties:

The Red Deer River Watershed Alliance (RDRWA) was created in 2005 as a non-profit society. They serve as the designated Watershed Planning and Advisory Council for the Red Deer River Watershed, under the Government of Alberta's Water for Life Strategy.

They act as a collaborative forum for stakeholders from across sectors to work together in support of healthy waters, landscapes, and communities. We all have a key role to play in watershed management, and the RDRWA helps community members and key sectors find meaningful opportunities to make a difference.

Term of Office:

One year term

Members and Staff:

One Member of Council

Meeting Times:

Function and Duties:

  • SAMDA was incorporated as a not for profit Part 9 company on December 22, 2003.
  • The organization is funded through per capita contributions from its member municipalities and grants. 
  • Its goal is to improve and expand the economy of the region through the pursuit of Economic Development opportunities for the region.

Term of Office:

Members of Council - a one year term.

At large members - one year term.

Members and Staff:

  1. Two Council members
  2. Two Special Areas members
  3. One member agreed to by both parties
  4. Staff: None

Meeting Times:

Quarterly Meetings.


 Function and Duties:

  • Mayors and Reeves in South-eastern Alberta meet every 3 months to discuss municipal concerns.

 Term of Office:

  • Mayor - a one year term.

 Meeting Times:

  • The Mayor is notified by fax as to meeting dates and time. Meetings are normally held following the PEP meeting.

Established in 2018

 Function and Duties:

  • To provide opportunity for development and employment in the Special Areas and Town of Oyen district specific to the Oyen rail line, its expansion, development, surrounding areas, and related endeavours (collectively referred to as the Oyen Rail Facilities);
  • To aid, provide and facilitate the development of an operational rail line in the Oyen Area for use by residents and businesses of the Special areas and Oyen;
  •  To aid, provide, facilitate the building of rail facilities for loading and unloading of goods in Oyen area;
  • To aid and facilitate business development in Oyen and Special Areas.

 Term of Office:

  • Members of Council - a one year term
  • Special Areas at large for a 3 year term.

 Members and Staff:

  • Two Council members.
  • Two Special Areas members
  • One member agreed to by both parties
    • Staff: None

 Meeting Times: 

  • Meets when necessary for the Town of Oyen.